Tender: Call for the Expression of Interest for the CSOs_ Brith Registration

Company name: UNICEF

City: Tripoli

Category name: Other /

Issued: 2019-11-21

Tender type: Free

Close Date: 2019-12-01

Cost: 0.00

Ref No.


Call for Expression of Interest

The purpose of the Call for Expression of Interest is to identify eligible Civil Society Organization (CSO) for prospective partnership with UNICEF Libya under the Italian fund for Africa. The activities envisioned under this programme will benefit vulnerable children across Libya, as they provide an evidence foundation for UNICEF and relevant Libya authorities to ensure that all children benefit from a functional vital registration system, including birth registration.

Eligible partners are invited to submit proposals for partnership to support the achievement of results as described in the section 1.3 below in a sample of three municipalities (Tripoli, Sabha, and Benghazi) providing representation among different parts of the country. Eligible partners are expected to cover in their proposal all the activities outlined in section 1.3 as per their technical capacity.

CSOs that wish to participate in this Call for Expression of Interest are requested to send their submission marked “CSO Call for Expression of Interest for the Child Protection Program” at the following email [email protected] by the 5th of December 2019.

Applications can be submitted in English.

Applications will be assessed by UNICEF Libya Partnership Cooperation Agreement Review Committee (PCARC) to identify CSOs that have the mandate, capacities and comparative advantage to support achievement of results for children using criteria outlined in the Section 3 below. It should be noted, however, that participation in this Call for Expression of Interest does not guarantee that a CSO will be ultimately selected for partnership with UNICEF. Selected organisations will be invited to review and finalise partnership agreements in accordance with criteria outlined in Section 3.4 below and UNICEF’s applicable policy and procedures on partnership with CSOs.

Applicant CSOs will be informed of the outcome of their submissions by communication sent to the email address given on CSO submission.

Section 1: Background



1.2UNICEF EU- funded child program Programme

UNICEF is mandated by the United Nations General Assembly to advocate for the protection of children's rights, to help meet their basic needs and to expand their opportunities to reach their full potential. UNICEF works with governments, local communities, civil society organizations, private sector and with the other partners to advance the cause of children. UNICEF’s programmes are in line with international human rights law (as ratified by the relevant state party), including the Convention on the Rights of the Child and the Convention of the Elimination of all Forms of Discriminations against Women.

UNICEF is in the process of evidence-based knowledge generation to support program response.

Planned assessment over the period of January – March 2020 will be carried out through the selected civil society organizations in partnership with relevant stakeholders, in the targeted locations.



1.3Specific results

Building on the results of UNICEF and REACH’s study regarding the experience of unaccompanied and separated children on the move in Libya, UNICEF recognizes the gaps in birth registration in Libya contribute to children’s vulnerability and to violations of their basic human rights.

Children’s right to be registered at birth and their right to a name and identity are formally recognized by the Convention on the Rights of the Child. Formal birth registration is instrumental in safeguarding other human rights because it provides the official ‘proof’ of a child’s existence. This documentation is crucial, especially during times of armed conflict or civil unrest. The ‘invisibility’ of non-registered children increases their vulnerability and the risk that violations of their rights will go unnoticed. Ensuring that all children in Libya, including migrants and refugees, are registered will help to monitor rights violations, build response systems (including basic services), and help to realize their basic rights.

The right of every child to an identity is a fundamental human right. Birth registration is a State’s official recognition of a child’s existence, enabling the right to a name, nationality and family relations. It is a passport to citizenship and participation in society, and the foundation for the realization of many other human rights integral to a child’s development and well-being, as well as to the establishment of the rule of law and other essential governance systems. Registration is a crucial first step in building a culture of protection.

Without birth registration, children’s access to basic social services such as education and health care may be at risk. Its importance continues through- out the life of an individual, for activities ranging from employment and marriage to obtaining a passport, voting and opening a bank account. Moreover, registration provides a measure of protection against violence, abuse, neglect, exploitation and discrimination. It is critical that, as part of the registration process, a birth certificate is issued to the child’s parents or guardian, providing evidence of a government’s legal recognition of the child’s existence.

Unless a child’s birth is documented it is hard to verify the child’s age to ensure school enrolment. Birth registration helps prevent under-age recruitment and child labour and aids the fight against trafficking and sale of children. It is also the tool for a State to record and update information on children within its territory for effective planning and policy- making, for implementing and monitoring interventions, and to allocate budgets to support communities and families in their child-rearing responsibilities.

This research project should provide essential evidence to allow UNICEF to work with national partners to strengthen systems for the protection of the child. To these ends, the research project has three objectives:

To summarize the existing legislative and policy framework (including gaps) for birth registration of children at the national and municipal level;



To assess the degree to which children and their parents are able to access birth registration system, identifying obstacles and facilitative mechanisms (formal and informal);

To assess the practical consequences of gaps in birth registration for children’s access to rights, protection and well-being in Libya.

The research project will be implemented in a sample of three geographical areas in Libya: Tripoli, Benghazi, and Sabha. The research should include a specific focus on the degree to which vulnerable groups have access to birth registration systems, namely regular and non-regular migrants, refugees, displaced persons, returnees, and children held in detention centres.

For the purposes of clarity, the following understanding of civil registration should be used to guide the research (these can be further refined during the Inception Phase):

“Birth registration is the official recording of a child’s birth by some administrative level of the State and coordinated by a particular branch of government. It is a permanent and official record of a child’s existence. Ideally, birth registration is part of an effective civil registration system that acknowledges the person’s existence before the law, establishes family ties and tracks the major events of an individual’s life, from live birth to marriage and death. A fully functional civil registration system should be compulsory, universal, permanent and continuous and should ensure the confidentiality of personal data. It should collect, transmit and store data in an effective way and guarantee their quality and integrity. It should have two main objectives: legal and statistical. Such a system, and its instrumental value in safe- guarding human rights, contributes to the normal functioning of any society.

The registration of a child’s birth enables that child to obtain a birth certificate. In some cases, the certificate is issued automatically after birth, while in others a separate application must be made. In either case, a birth certificate is a personal document issued to an individual by the State.”1

Research methodology

The research methodology should include the following steps (to be discussed and finalized during the Inception Period):

Literature and desk review of existing laws, polices, statistical analysis, and reports and other data;

Structured or semi-structured interviews with key informants, observation, and Focus Group Discussions.

Interviewees will likely be identified through a snowball sampling methodology. Interviewees could include relevant members of the Libyan government (particularly persons involved in civil registration mechanisms), Libyan lawyers and academics,

1UNICEF Innocenti Research Centre, Birth Registration: Right from the start, UNICEF Innocenti Research Centre, Florence, Italy, 2002



service providers in the health sector, personnel working in detention centres, development and humanitarian responders (CSO, UN, etc) and adult members of the target populations (i.e. regular and non-regular migrants, refugees, displaced persons and IDPs). Due to potential sensitivity of the research, children should not be interviewed.

Due to the potential sensitivities in the data collection process, it is essential that protection protocols be established and adhered to by all researchers/data collectors for all primary data collection. To these ends and to ensure the quality of data, data collectors should be trained and a basic systems of data protection established (if an potentially sensitive data is collected).


Inception report: The Inception Report should include a description of the research questions and research methodology (including interview guide, number of interviewees, sampling methodology, etc). It should also include an ethical protocol for data collection and reporting;

Training of data collectors: Data collectors should be provided training, to ensure quality and compliance with protection standards, particularly for primary data collection. UNICEF should be provided with the training materials prior to the training for review and approval.

Preliminary findings oral/PPT presentation: Preliminary findings should be presented to UNICEF for validation, to confirm the scope of the research and for joint problem-solving.

Draft report: The report should be composed of four primary sections: 1) Analysis of legal and policy framework; 2) Indicative mapping of registration practices at the sub-national level in sample municipalities; 3) assessment of registration in practices (including for target groups); 4) identification of barriers/gaps in birth registration; 5) recommendations and conclusions.

Validation meeting: The preliminary report will be validated at the national level by key national, regional and international stakeholders and will be assessed technically and ethically by UNICEF.

Final report: Based on the feedback from UNICEF and key stakeholders, the report should be finalized.

Translate the final report into Arabic, format it and make it available for UNICEF in printable format.

Section 2: Application requirements and timelines

2.1 Documentation required for the submission

The expression of interest shall include the following documentation:

Copy of CSO registration in Libya

Previous work experience in assessments related to Protection programmes in Libya

A valid bank account in Libya and/or Tunisia that can be used to disburse funds



2.1Indicative timelines

Attachment I - Partner Declaration signed by authorised official

Attachment II - CSO Identification and Profile signed by authorised official

Attachment III - Programme Proposal.

Call for Expression of Interest issue date

20th of November 2019



Deadline for submissions of CSO proposals

5th of December 2019

Section 3: Process and timelines

3.1Review & evaluation of CSO submissions

3.2Eligibility & exclusion criteria

3.3Selection criteria

Partner submissions are assessed by the Partnership Review Committee in consultation with technical specialists, using criteria outlined in section 3.2 and 3.3 below.

Only Partners submissions which comply with the requirements of the eligibility and exclusion criteria will be eligible for further evaluation.

Results from the review will be used for purposes of mapping and selection of CSOs in relation to the specific results outlined in section 1.3 above.

It should be noted that participation to this Call for Expression of Interest however does not guarantee CSOs will be ultimately selected for a partnership agreement with UNICEF. UNICEF reserves the right to invite selected partners to review and finalise proposals for partnerships in line with criteria outlined in section 3.4 below and in accordance with applicable policy and procedures on partnership with CSOs.

Eligibility criteria: CSO must:

a)Registered in Libya and authorized/proven capacity to work in at least one of the target municipalities.

b)Not be an entity named on any of the UN Security Council targeted sanction lists.

c)Have a valid bank account in Libya or Tunisia to be able to receive the funds

d)Have work experience in protection programmes in Libya and conducting assessments with actionable recommendations.

Exclusion criteria:

CSO submission which:

a)Are not sent to UNICEF before the specified deadline

b)Do not include all required documents duly completed and signed or do not comply with specifications set in this Call for Expression of Interest

UNICEF office will review evidence provided by the CSO submission and assess applications based on the following criteria

Proposal relevance,

Includes review of the proposed programme:

quality and

• Relevance of proposal to achieving expected results

coherence (50%)

(adherence to the ToRs)





3.4Prospective partnership agreement


• Adequacy and clarity of proposed budget (including


contribution by CSO)


• Clear timeline indicating appropriate timeframe for activities


and quality assurance (within time frame indicated in ToR)


• Quality and appropriateness of data collection




• Evidence that security limitations have been taken into


consideration and mitigation measures identified





Institutional capacity

Includes a review of the CSO:

and sustainability

• Expertise and experience in the sector/area as per TOR


• Local experience, presence, and community relations


• Management ability of the research programmes


• Experience working with UN


• Team members that have experience in the field research


as well as subject matter experts in the Birth registration,


and Libyan legal advisors.



All applicants will be informed of the outcome of their submissions by communication sent out to the email/ postal address that is indicated in the CSO submission.

Applicants whose proposals are assessed as having a specific comparative advantage to achieve results for children outlined in 1.3 above may be invited to jointly review and finalise the partnership agreement based on the following criteria:

Prioritisation of proposed intervention in line with the UNICEF work plan

Detailed budget with the competitive rates

Complementarity or proposed action with ongoing interventions

Have access to the locations highlighted in the proposal and have security measure in place for the teams

Upon finalisation at technical level, the proposal for partnership will be submitted to the Special Representative for review and approval. It should be noted however that the Special Representative has the final authority to approve or reject any proposed partnership agreement on behalf of UNICEF.


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