Tender: CLARIFICATIONS ON THE CALL FOR TENDER Provision of Medicines & Medical Equipment

Company name: CEFA Org

City: Tripoli

Category name: Supplies /

Issued: 2021-02-09

Tender type: Free

Close Date: 2021-02-20

Cost: 0.00

Ref No.



Provision of Medicines & Medical Equipment

Organization : CEFA the Seed of Solidarity


Posted: 9 February 2021


Closing date: 20 February 2021


Project title: “HEALTHS - Heightened and Enhanced Access of Libyans and migrants to Health Services in the Municipality of Zawiya”, 06/RSSDLIBYA/T05.437/2019 Lot 1 

(internal code OLTP/CEFALIBYA/2021/01)

CLARIFICATIONS ON THE INVITATION TO TENDER for the provision of Medicines & Medical Equipment for the Paediatric and Gynaecology wards of Zawiya Teaching Hospital - Zawiya, Libya



Tenders must be sent or hand delivered to the contracting authority before the 20/02/2021 at 12:00 PM Tripoli time. They must be sent to the following address: 


CEFA INGO Tripoli Office Address: Tripoli – Alsareem Street 3 

Opening hours: from 9.00 am to 1.00 pm

Person to be contacted for information about office location and tender delivery:

1. Mohamed Abdunasser, Phone: +218 91 3882455

2. Ahmed  Basheer, Phone: +218 91 2108997

Tenders must comply with the following conditions: 


All tenders must be submitted in one original, marked ‘original’. The technical and financial offers must be placed together in a sealed envelope. The envelopes should then be placed in another sealed envelope/package unless their volume requires several envelopes/packages. All tenders must be sent to the contracting authority before the deadline for submission of tenders specified above. 


All tenders must be submitted: 


(a) either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit;

(b) or by hand-delivery to the premises of the contracting authority by the participant in person or by an agent, in which case the evidence shall be constituted by the acknowledgment of receipt. 


The contracting authority may, for reasons of administrative efficiency, reject any application or tender submitted on time to the postal service but received, for any reason beyond the contracting authority's control, after the effective date of approval of the short-list report or of the evaluation report, if accepting applications or tenders that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified. 


All tenders, including annexes and all supporting documents, must be submitted in a sealed envelope bearing only: 

a) the above address; 

b) the reference code of this tender procedure, (OLTP/CEFALIBYA/2021/01); 

c) the words ‘Not to be opened before the tender opening session’ in English; 

d) the name of the tenderer.




The successful tenderer will be informed in writing that its tender has been accepted (notification of award). Upon request of the contracting authority and before the signature of the contract with the successful tenderer, the successful tenderer shall provide the documentary proof or statements required under the law of the country in which the company (or each of the companies in case of a consortium) is effectively established, to show that it is not in any of the exclusion situations listed in Section of the practical guide inside tender document shared. This evidence or these documents or statements must carry a date not earlier than one year before the date of submission of the tender. In addition, a statement shall be provided that the situations described in these documents have not changed since then. 


For contracts with a value of less than EUR 300 000, the contracting authority may, depending on its assessment of the risks, decide not to require proofs for selection criteria. 


Upon request of the contracting authority, the successful tenderer shall also provide evidence of financial and economic standing and technical and professional capacity according to the selection criteria for this call for tenders specified in the contract notice, point 16. The documentary proofs required are listed in Section 2.6.11. of the practical guide. 


The contracting authority may, depending on its assessment of the risks, decide not to require proofs for financial and economic standing and technical and professional capacity. 

If the successful tenderer fails to provide the documentary proof or statement or the evidence of financial and economic standing and technical and professional capacity within 15 calendar days following the notification of award or if the successful tenderer is found to have provided false information, the award will be considered null and void. In such a case, the contracting authority may award the tender to the next lowest tenderer or cancel the tender procedure. 

The contracting authority may waive the obligation of any candidate or tenderer to submit the documentary evidence referred to above if such evidence has already been submitted for the purposes of another procurement procedure, provided that the issue date of the documents does not exceed one year and that they are still valid. In this case, the candidate or tenderer must declare on his/her honour that the documentary evidence has already been provided in a previous procurement procedure and confirm that his/her situation has not changed.

The documentary evidence of the selection criteria in point 16 of the contract notice does not need to be submitted but in this case no pre-financing will be granted unless a financial guarantee of an equivalent amount is provided. 

By submitting a tender, each tenderer accepts to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the offer.

The contracting authority reserves the right to vary quantities specified in the tender by +/- 100 % at the time of contracting and during the validity of the contract. The total value of the supplies may not, as a result of the variation rise or fall by more than 25 % of the original financial offer in the tender. The unit prices quoted in the tender shall be used. 


Within 30 days of receipt of the contract signed by the contracting authority, the selected tenderer must sign and date the contract and return it, with the performance guarantee (if applicable), to the contracting authority. On signing the contract, the successful tenderer will become the contractor and the contract will enter into force. 


If it fails to sign and return the contract and any financial guarantee required within 30 days after receipt of notification, the contracting authority may consider the acceptance of the tender to be cancelled without prejudice to the contracting authority’s right to seize the guarantee, claim compensation or pursue any other remedy in respect of such failure, and the successful tenderer will have no claim whatsoever on the contracting authority. 

The performance guarantee referred to in the general conditions is set at 10 % mentioned of the amount of the contract and must be presented as “certified” bank check by the bank of reference of the contractor. It will be released within 45 days of the issue of the final acceptance certificate by the contracting authority, except for the proportion assigned to after-sales service.

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