Tender: Expression of Interest to join IOM Community Stabilization
Company name: International Organization for Migration (IOM)
Category name: Supplies /
Tender type: Free
Close Date: 2019-07-31
1. Program Background
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmentalpartners. With 166 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM’s Community Stabilization program “Together We Rebuild” contributes to the efforts of the international community and Government of Libya to bring back normality to communities in Libya. The program started in 2016 in Sabha and Qatroun in the south and expanded to Benghazi and Kufra in the east of Libya in 2017. The program encourages collaboration between varied social groups, including civil society and local municipal authorities, to promote community engagement and strengthen social cohesion. It does so through building local capacities and promoting peace initiatives through trainings, social and cultural activities and support of inter and intra community dialogue. The program engages a wide variety of community groups (including host communities, IDPs and migrants), as well as local authorities and civil society.
IOM’s Community Stabilization program is currently significantly extending its stabilization portfolio and will be supporting micro-initiatives that foster conditions for peaceful coexistence among communities in South and East of Libya. More, specifically the funds provided under this program will be targeted towards:
a.Outreach and awareness campaigns and community engagement activities that complement ongoing infrastructure and equipment provision projects
b.Promoting employment and livelihoods among Libyans and migrant communities
c.Building capacity of civil society to promote social cohesion, promote engagement and constructive dialogue between community and authorities
To enable the implementation of the stabilization portfolio, the IOM is planning to work with civil society organizations (CSOs), local associations, voluntary organizations and local commercial partners with a relevant interest. Pre-qualifying such partners, which is the
purpose of this EOI, is aimed to facilitate long term planning and quick mobilization of local organizations in the target areas.
*Please note: Based on the applications, IOM will pre-qualify partners which will be placed in a roster for future potential partnership. Hence, pre-qualification will not guarantee funding. IOM will contact pre-qualifiedpartners on the roster on a needs-basis to implement community projects.
2. Invitation to apply and instructions
IOM hereby invites interested NGOs/CSOs, local associations, voluntary organizations and local commercial partners to submit project applications related to promotion of community cohesion, peace and stability in Benghazi, Kufra, Sabha and Qatroun.
Interested applicants can submit applications for one or more of the below listed thematic windows:
1.Activities that promote social cohesion among students and teachers in schools/universities/colleges and other educational institutes Examples:
-Education related activities, such as computer classes, language courses
-Trainings on peace related topics, such as mediation, resolution, communication
-Events related to peace and social cohesion, such as peace festivals with competitions, entertainments, speeches
-Competitions, including sports, debate and arts
-Exposure visits to cultural heritage sites, local businesses, organizations, government offices
-Activities and events to promote awareness of different important topics, including climate change and environmental issues, public health related topics
-Capacity building for teachers, including computer skills, languages, communication and pedagogic skills
2.Activities that promote access to health services and public health among communities in target areas
-Information campaigns on available health services, including open days to primary care centers, clinics and hospitals
-Development and distribution of health education materials
-Public health awareness, including testing facility (combined with e.g.open-day, football tournament) for hypertension-, blood glucose levels-,cholesterol etc.
-Distribution of first-aid kits, dental kits, maternity packages
-Sports activities for the wider community, such as football and basketball tournaments, running and walking events, gymnastics etc.
3.Activities that promote water safety, hygiene and environmental health awareness Examples:
-Hygiene, environmental health and climate change awareness-raisingactivities in communities, for school children, students and teachers
-Development and distribution of educational awareness raising material
-Essays/theater plays/debate competitions for school children on related topics
-Distribution of hygiene kits
-Outdoor cleaning day
-Installation of waste bins
-Planting trees and flowers
4.Activities that support engagement and trust building between local councils/municipal authorities and communities
-Information campaigns about the local council services for communities (newspaper, radio, TV)
-Organizing an open day at/exposure visits to the council for community/students to get to know their council officers
-Activities/events that promote dialogue and increase interaction between local councils and communities
-Capacity building for local council representatives on accountability, computer skills, communication
-Support local council in organizing cultural activities in public places (parks, theaters, gardens, markets) in the city
5.Sports activities that promote engagement and social cohesion in communities Examples:
-Organizing classes/training on different types of sports in schools, universities, colleges and wider community, including for women and girls
-Sports tournaments and competitions in schools, universities, colleges, community, including for women and girls
-Provide sports equipment in connection with classes/trainings and tournaments
-Combine sports tournament with other social cohesion activities (concerts, debate and art competitions, public health awareness raising etc.)
6.Promoting self-employment and livelihoods through provision of vocational-, entrepreneurship-, and business management skills; on the-job-trainings, of tools and equipment to set up and improve businesses
-Vocational skills trainings and toolkits in marketable trades
-Training on micro-entrepreneurship, micro-enterprise management and provision of tools and support for establishing/improving business
-Training on social micro-entrepreneurship, including concept, ideas, micro- enterprise management and provision of tools and support for establishing/improving business
-Any skills training and support can be combined with mentoring andon-the-job training, apprenticeship, exposure visits, exhibitions to improve marketing
-Skills training targeted at specific groups, such as youth, women, migrants, peoples with disabilities etc.
7.Activities supporting small-scale agriculture and livestock keeping
-Trainings for small-scale farmers and livestock keepers in different sectors
-Skills trainings for agriculture laborers
-Provision of inputs, including quality seeds, saplings, fertilizers, livestock
-Provision of equipment and tools for agriculture production and livestock keeping
8.Strengthening capacity of civil society organizations and municipality authorities to promote social cohesion
-Organizing and facilitating capacity building for civil society organizations and municipality authorities on conflict sensitivity, social cohesion, migration, project management
-Manage small-grants for social cohesion activities implemented by local CSOs, including supporting the CSOs with procurement, financial management, and mentoring with activities implementation and reporting
2.1.Required application documents
A complete set of application documents have been Annexed with this guidance note and include:
Annex 1. Applicant Information Form
-Each applicant to fill-out basic information about organization/company Annex 2. Concept note template
-Each applicant to submit at least one concept note for at least one of the above listed thematic areas.
-An applicant can submit concept notes with budgets for as many thematic areas as desired. Please submit separate concept notes with budgets for each thematic area.
Annex 3. Budget template
-Each applicant to submit estimated budget for each concept note (see section 2.3
for budget ranges)
Annex 4. Organization capacity assessment
-Each applicant to fill out organizational capacity assessment Annex 5. Final checklist
-A tool to help the applicant ensure the application is complete
Additional documents to be attached with application (outlined also in the templates where relevant:
-CVs of organization/company staff
-Official registration documents
-At least two references of good performance (including from donors, implementing partners)
The IOM Community Stabilization Program target areas are Benghazi, Kufra, Sabha and Qatroun. The program aims to pre-qualify partners for activities in all areas. Applicants can apply for one or more of the areas. The applicants will need to be able to demonstrate experience and existing networks in the areas applied for.
2.3 Budget range
The budget range for the different target areas varies.
Thematic areas 1-5: USD $5000 – USD $ 50,000 USD
Thematic areas 6-8: USD $20,000 – USD $ 150,000 USD
The proposed budget estimates must be within these ranges, in fair proportion with the activities and aligned with current market prices.
3. Pre-qualifying criteria
The applicant is expected to examine all instruction, forms, terms and specification in the application documents. The failure to furnish all information required in the application documents may influence the decision to pre-qualify an organization and lead to rejection.
The applicants must have previous experience implementing social cohesion/livelihoods activities and solid motivation to contribute to stability in the region. Furthermore, the applications will be evaluated against the following criteria, principles and aspects:
1.Production of concrete and tangible outputs: the focus on delivery of visible work, with timely and visible impact that addresses root causes of community- level conflict and encourages peaceful interaction;
2.Responsiveness to on-the-ground needs: local ownership and community participation in decision-making around the work should be encouraged to ensure sustainability; implementation must be undertaken with direct and ongoing reference to existing, formal and informal political structures;
3.Conflict sensitivity and Do-No-Harm: the potential indirect negative consequences of projects must be considered and avoided (i.e. intended and
unintended consequences of the action must be carefully analyzed and accounted for in the project proposal);
4.Migration: the applicant must have a good understanding of migration and displacement in the context of Libya, and proven experience working with migrant communities and related social cohesion/capacity building activities. Integration of migrants into activities will be a plus.
5.Ongoing monitoring review: to ensure that the project is building upon best practices and responding to changing contexts and conditions on the ground;
6.Gender Sensitive: concepts that ensure that there is a gender balance in the intended beneficiaries will be scored higher.
7.Coordination and complementarity: with the actions of other development actors and ongoing activities in the area
8.Efficient and cost effective: the ideas must demonstrate that the activities, budgets and timelines are realistic and proportionate
3.1Other eligibility criteria and credentials:
Any organization or institution may apply, which is:
-Non-profit, or profit with a clear social responsibility agenda
-Legally recognized Libyan entity, registered at the Libyan Ministry of Culture or the
Commission for Civil Societies, or any other relevant Libyan official entity
The applicant must indicate how it receives payment, including through USD account abroad or in Libya, Libyan dinar account etc.
4. Deadline for submission of proposal: 3oth of June, 2019
The whole application package should be submitted by email to email@example.com in a sealed envelope to the program office, located in Tripoli: Hay Al Andalos Post Office.
5. Application review information
Within 7 days of the submission deadline, a Grants Review Committee (GRC) will convene to review all applications. If an application is deemed suitable, IOM will notify the applicant that it has been placed in the roster for consideration for future community projects.