Tender: Provision of Community based activities in Libya (MRRM)

Company name: International Organization for Migration (IOM)

City: Tripoli

Category name: Other /

Issued: 2020-04-07

Tender type: Free

Close Date: 2020-04-20

Cost: 0.00

Ref No.
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Description:

 

 

IOM’s awareness-raising and community engagement activities in the framework of the Migrant Resource and Response Mechanism (MRRM) project

 

REQUEST FOR PROPOSALS

 

 

I - BACKGROUND

 

The International Organization for Migration (IOM) in Libya is currently implementing various information campaigns under its Migrant Resource and Response Mechanism (MRRM). The overall objective of the MRRM programme is to bring together under one mechanism a wide range of services and needs-based assistance for vulnerable migrants, such as health-related services, logistical assistance, awareness-raising activities and support to the local community and government. 

MRRM was established with the aim of providing direct assistance such as food and non-food items, medical assistance, protection and psychosocial support to migrants in distress living in urban areas and not in detention centers where other IOM programmes operate. The assistance in urban centers is delivered through IOM’s MRRM mobile teams in Zwara, Bani Waleed, Sabha, Gatroun and Tripoli. Through these outreach activities, migrants can be sensitized on the risks of irregular migration and its alternatives, but also be provided with referrals to IOM’s different partners and its various programmes such as the Voluntary Humanitarian Return (VHR) programme. 

Targeted migrants receive individual and group outreach sessions on the dangers and risks of irregular migration, but also information on alternatives, disease control and prevention, and other available humanitarian services in Libya and countries of origin. 

While the individual outreach sessions will be conducted by IOM’s MRRM team on the ground, the outreach events and community engagement activities will be implemented by different implementing partners (IPs) and actors based in Libya and capable of organizing such activities. 

To support the community-driven nature of this intervention, community meetings will be held with community residents and leaders of both host and migrants. Through this community engagement and dialogue priorities are identified, and a forum is developed to discuss issues and bring groups together who face common problems. Community engagement sessions will be conducted in small groups, and within curfew hours for as long as the COVID-19 related curfew stands. The IPs interventions are based on the priorities expressed at these community engagement meetings. This has proven to be an effective model to nurture community ownership and the sustainability of initiatives as well as a means to ensure support is inclusive of marginalized groups, and initiatives contribute to common understanding. 

The activities shall be implemented, at least in its beginning months, in a context of severe movement restrictions imposed by the Libyan government in relation to COVID-19 disease spread. The IP shall take measures to link this intervention with its COVID-19 response activities and shall ensure referral of any suspected cases with which it comes into contact. 

While the current situation might cause some delays, the IP shall ensure the implementation of all planned activities by the end of the project period, provided that the COVID-19 situation moves towards resolution in the following few months from the moment of development of the proposal (April 2020).

II - THE SCOPE OF SERVICES

Through this Request for Proposals (RfP), IOM Libya seeks applications from NGOs with proven full access and operational and logistical capacities across Libya to implement the following activities with following methodology:

IOM follows the principles of Communication for Development (C4D) in all of its awareness-raising activities which are developed and implemented jointly with key stakeholders, including returned migrants, youth and potential migrants, host communities and communities with known high rates of migration, government, civil society and private sector partners. 

While the more traditional development communication practices see beneficiaries as passive recipients of information, the application of a C4D approach highlights the importance of equity, participation and meaningful dialogue. 

Therefore, the messages shared as part of IOM’s awareness-activities under its MRRM programme are the result of a participatory process to ensure that they have the ownership of the narrative and that the message is credible and conveyed by credible actors. 

As such, the partners hired to implement the awareness-raising and community engagement activities will work closely with migrant, community leaders (both migrants and host community) and local community and authorities. They will ensure that the youth and women are engaged in every activity and that the gender-balance is respected as best as possible.

C4D is an interdisciplinary approach that utilizes the best practices and lessons learned from communication, sociology, psychology and private sector marketing, thereby offering an array of tools for impactful awareness-raising. 

Following IOM’s awareness-raising strategy, the partners interested in organizing such awareness-raising and community-based activities should identify the topics and types of activities most relevant to the targeted populations. Examples of such activities include, but are not limited to: 

  1. Street theater; 
  2. Street art; 
  3. Film screenings; 
  4. Vocational trainings; 
  5. Sport tournaments; 
  6. Workshops; 
  7. Public debates and forums; 
  8. Exhibitions and fairs; 
  9. Street circus;
  10. Public contests;
  11. Community radio;
  12. Community-based activities/project that contribute to the community development and benefit both host community and migrants.

III - SUBMISSION DEADLINE AND INSTRUCTIONS

The deadline for submission of proposal will be on 25 April 2020 no later than 17:30 hrs, Libya time. The proposals must be fully completed with supporting documents and sent through email to: [email protected] 

Submissions should be by email only. The subject line of the email should read: Application - IOM’s awareness-raising and community engagement activities in the framework of the 

Migrant Resource and Response Mechanism (MRRM) project- [Name of applicant organization]. 

Note that: 

  • IOM may apply changes to the project methodology and type of services or request revision to submitted budget and negotiate rates in the agreement with successful Organization(s) for this RfP.

 

  • All proposed humanitarian response activities must be in line with humanitarian principles and Sphere project minimum standards in disaster response.  

Please see sections A, B, C, D and for project information that will be implemented under this RfP and sections E for the eligibility criteria and F for application preparation and submission instructions.

  1. RfP OVERVIEW

IOM Libya seeks to receive submission of project proposals by NGOs with full access and capacity to directly provide awareness raising activities with the methodology described above to the targeted populations in Zwara, Bani Waleed, Sabha, Gatroun and Tripoli.  

  1. PROJECT OBJECTIVE

1. To ensure migrants in transit and potential migrants are informed about the potential risks associated with irregular migration and the alternatives proposed by IOM, such as the assistance for voluntary humanitarian return (VHR) and reintegration.

2. To sensitize host communities to the situation of migrants in Libya in order to reduce xenophobia, to promote tolerance and raise awareness about the migrants’ protection needs, as well as about the mandate and activities of IOM and its partners in Libya.

3. To enhance the channels of communication between host and migrants’ communities to build a cohesive environment taking in consideration both communities need respectfully especially with the limited resources in the country due to the ongoing conflict.

  1. PROJECT TARGET AREAS

The targeted municipalities are in in Zwara, Bani Waleed, Sabha, Gatroun and Tripoli. The offers made by the applicant associations may cover one or more of these municipalities.

  1. PROJECT TIMEFRAME

The project(s) timeframe is as follows:

  1. 3 months starting from 15th of May 2020 until 15th of August 2020 covering the activities, implementation, monitoring and reporting period for activities implemented in Gatroun, Sebha, Bani Waleed and Zwara. 
  2. 4 months starting from 15th of May 2020 until 15th of September 2020 covering the activities, implementation, monitoring and reporting period for activities implemented in Tripoli. 

N.B. 

1. The IP shall submit a separate project proposal for each location even if the activities are the same. 2. The IP can submit more than one project proposal and/or different project proposal for different locations.  

  1. ELIGIBILITY AND APPLICATION/SUBMISSION INSTRUCTIONS

The Request for Proposals is for organizations which directly implement activities inside Libya; Zwara, Bani Waleed, Sabha, Gatroun and Tripoli. However, preference will be given to local Libyan NGOs in order to enhance local response capacity. To be considered for an award, applicants must:

  • Be officially registered in Libya and working in compliance with all applicable civil and fiscal regulations;
  • Demonstrate a track record of working in partnership with donors, UN and International Organizations;
  • Demonstrate a clear organizational structure and have the financial capacity to absorb funds;
  • Submit a proof of access to the targeted location of the proposed project;
  • Commit to direct implementation of the proposed activities without another intermediary;
  • Present a proposal budget (Annex - D) clarifying implementation, operational and other related costs; 
  • Demonstrate through supporting documentation project management and implementation capacity;
  • Applicants shall not be involved in terrorist act/criminal activities or associated with individuals and/or entities associated with terrorist act/criminal activities. For this purpose, Applicants shall not be included in the proscribed list of individuals and/or entities as contained in the 1267 Committee of the UN Security Council Counter Terrorism Committee (CTC);
  • Submit a complete application package.

 

  1. APPLICATION PREPARATION/ SUBMISSION INSTRUCTIONS

 

The Application must be in English and shall be comprised of the following components, in the following order:

 

  1. Proposal Form: The Technical proposal should be comprised of a short narrative proposal, including a realistic action plan that addresses the specified need related to the Request for Proposal objective mentioned above (see Annex A: IOM Proposal Form).

Additionally, Proposal Form should include: 

 

  • Grant Details: Contact information of the applying organization, grant details and grant summary to the proposed action.

 

  • Work Plan: a brief work plan by month, outlining all preparation, implementation and monitoring and evaluation activities, including a kick-off meeting. 

 

  • Management:  include a management plan, indicating staffing plan outlining roles and responsibilities of key expert staff to ensure timely delivery of objectives, support staff for reporting. Include capacity statement, including past experience, logistics capacity and financial management capacity. 

 

  • Monitoring and Evaluation (M&E Plan): include an M&E strategy to monitor and evaluate activities against project objectives.

 

  1. Applicant Information Form (Annex B): The Applicant information Form should include organization details, Organization Legal Status, Organizational Profile (CVs), Target Areas and Applicant Experience Details.

 

  1. Organization Capacity Assessment Form (Annex C): The purpose of this assessment is to determine the capacity needs of your organization as a potential implementing partner. For this purpose, Annex C should be filled with full information and supporting documents should be submitted if necessary.

 

  1. Cost Application (Annex D): Primarily indicate the cost for carrying out the proposed project activities (See Annex C Budget Template). At a minimum, the Cost Application will include the following information:

 

  • Cost Application: detailed budget and budget narrative. Budgets should be prepared in EURO (EUR) currency and include a brief description of each budget line justification (including staff deliverable tasks).

 

  • Detailed Budget - a detailed budget providing cost break-down operational activities, support cost, etc. 

 

 

  • For operational costs; cost of running the project’s operations including the costs of delivering the projects services to training participants, community stakeholders and the affected population, staff salaries, needed materials and other project’s direct implementation costs. 

 

  • Support costs should not be higher than 30% of the overall budget amount. No overhead will be covered by the grant. 

 

  1. Supporting Documents: In addition to the above, please include as a separate application component the following information:

 

    • IOM Vendor Information Sheet (VIS): Please fill out the document (Annex E - IOM Vendor Information Sheet); VIS is an IOM standard document for creation of account for vendors/suppliers/contractors/implementing partners. The Applicants should fill in the applicable parts; 

 

    • Proof of registration and right to work in Libya;

 

    • Proof of previous involvements in similar projects;

 

    • Previous ME, audit reports, reference letters and any other related supporting documents.

 

  1. REQUEST FOR CLARIFICATIONS

 

Any questions concerning this RfP should be submitted in writing to [email protected] copying [email protected] until 20 April 2020 (5:30 p.m. Libya local time). 

 

The subject line for emails containing questions should read “Clarification - IOM’s awareness-raising and community engagement activities in the framework of the Migrant Resource and Response Mechanism (MRRM) project- [Name of applicant organization]”. Questions submitted after the specified deadline will not be considered.

 

IV - EVALUATION OF PROPOSALS

 

IOM Bids Evaluation and Awards Committee (BEAC) will review applicant’s capacity, budget and action plan. The BEAC has the final decision to issue an award in accordance to Evaluation Criteria. 

 

IOM will evaluate each proposal in accordance with the following: 

 

Programmatic expertise 15%

Technical Capacity 15%

Access and Implementation Capacity 30%

Value for money/Cost effectiveness 30%

Past/Experience /Performance 10%

 

Criteria

Criteria Description

Assigned Weighting

Programmatic expertise

The required specific skills, sector specialists, knowledge and human resources and capability to operate in an emergency response, thus implement agreed activities without delay. Understanding of the context, with a specific focus on (local) security conditions and protection needs is necessary.

15%

Technical Capacity

Ability to deliver project objectives, accountability mechanisms and sound financial management respecting the project timeframe and taking into account the audit results of the previous IOM -funded projects, past performance and the external audit of partners’ financial statements, where applicable.

15%

Access and Implementation Capacity

Ongoing programme in the area of operation; local knowledge is an advantage; engaging migrants, IDPs and other persons of concern; trust from local communities; local presence; partner policy on community relations; complaint mechanisms for persons of concern; self-organized groups of persons of concern; and other factors that would facilitate access to and better understanding of the persons of concern and that would reduce administrative difficulties. Previous and in-house expertise in legal protection will be considered as an asset.

35%

Value for money/Cost effectiveness

The support costs of the Project should be at reasonable/acceptable level in relation to direct costs of project deliverables. Provide breakdown between administrative costs and project deliverables.

25 %

Past/Experience /Performance

International and/or local partnerships including knowledge of UN or INGO policies, practices and programmes, an understanding of and ability to work within IOM’s funding limitations and associated inherent risks.

10%

 

      

 

           


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