Tender: provision of facilities and services for IOM Trainings/Workshops

Company name: International Organization for Migration (IOM)

City: Tripoli

Category name: Other /

Issued: 2020-12-23

Tender type: Free

Close Date: 2020-12-30

Cost: 0.00

Ref No.
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Description:

The International Organization for Migration (IOM) is an intergovernmental organization established in 1951 and is committed to the principle that humane and orderly migration benefits both migrants and society.

In the framework of Technical Cooperation and Integrated Border Management projects, the IOM invites interested eligible Services Providers to submit Quotations for the provision of facilities and services for IOM Trainings/Workshops as per below requirements:

Item No.

Item Description

 

Details

 

Prices

 

Meeting rooms: type of

Spacious meeting rooms

 

 

1

meeting conference,

a.

for up to 30 Pax

 

 

trainings, and high-level

b.

facility for small meeting

set-up

 

 

 

 

stakeholder meeting

 

(up to 10 Pax)

 

 

 

 

 

- Seating arrangement flexible according to

 

 

 

 

type of meeting

 

 

 

 

 

-Facility should adhere to COVID-19

 

 

 

 

measures.

 

 

 

 

 

 

 

 

 

Technology

a. Video Conferencing System.

 

 

2.

b. Smart Board/ Projection Screen.

 

 

 

 

 

c. Digital LCDs/Projectors

 

 

 

 

 

d. Good quality Audio Equipment/ PA

 

 

 

 

system inclusive of wired and wireless

 

 

 

 

microphone.

 

 

 

 

 

e. UPS for projectors and PCs, internet

 

 

 

 

router and all,

 

 

 

 

 

f. Computers plugged on a network each

 

 

 

 

with a pair of headphones

 

 

 

 

 

 

 

3.

Internet

4G with speed of up to 50Mbps. The high-

 

 

 

 

speed connection and bandwidth that will

 

 

 

 

allow multiple users in an audio virtual

 

 

 

 

conference/training for up to 30

 

 

 

 

 

participants.

 

 

 

 

 

 

 

4

Catering

a. Morning coffee break (Two kinds of

 

 

 

 

Sweets with Tea, Coffee and

Bottled

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Water, Juice)

 

 

 

 

 

b. Lunch Break (Mixed Grill

 

 

 

 

 

with Rice, Juice or Soft Drink)

 

 

 

 

 

c. Afternoon coffee break (Coffee, with

 

 

 

 

 

and without caffeine, Hot water for

 

 

 

 

 

regular tea and herb tea, donuts and

 

 

 

 

 

pastries, Fruit, Bagels, Yogurt etc)

 

 

 

 

 

Please provide menu options

 

 

 

 

 

3.

Conference room supplies

Flipchart stand, Flip chart, markers

 

 

 

 

 

 

 

 

 

 

 

 

a.

Pens,

 

4

Stationary

with

IOM

b.

16 GB USBs,

 

 

Logos:

 

 

c.

Notebooks

 

 

 

 

 

 

 

 

 

 

 

a. Printing machines and photo copying the

 

 

 

 

 

training materials

 

5

Logistical support

 

b. small office or other areas that can be

 

 

 

 

 

 

used for possible guests from Libyan

 

 

 

 

 

 

counter parts during the event without

 

 

 

 

 

 

bothering the training.

 

6

Translation of

 

 

Per Page

 

 

presentations and training

 

 

 

 

materials

 

 

 

 

 

7

Simultaneous

 

 

 

 

 

 

interpretation (Arabic -

Per Day

 

 

English) Including

 

 

 

 

 

Conference, Sound System

 

 

 

8

Rollup Banner

 

Per Pc

 

9

Landscape Banner

 

Per Pc

 

10

Power back up

 

 

 

 

 

(Generator)

 

 

 

 

 

 

 

 

 

enough parking area for participants to

 

11

Parking space

 

 

ensure they wont face any issue of parking

 

 

 

 

 

during the event and their cars will be safe

 

12

Accommodations

 

Single room with dinner and breakfast close

 

 

 

 

 

proximity training facility (optional)

 

With this RFQ is the GIS which include the Instructions to Suppliers, Technical Specifications and administrative requirements that Suppliers will need to follow in order to prepare and submit their quotation for consideration by IOM.

IOM reserves the right to accept or reject any quotation, and to cancel the procurement process and reject all quotations at any time prior to award of Purchase Order or Contract, without thereby incurring any liability to the affected Supplier/s or any obligation to inform the affected Supplier/s of the ground for IOM’s action.

Very truly yours,

Procurement Staff/Focal Point


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