Tender: provision of Hotel Accommodation

Company name: International Medical Corps

City: Tripoli

Category name: Supplies / Other /

Issued: 2020-11-30

Tender type: Free

Close Date: 2020-12-13

Cost: 0.00

Ref No.
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Description:

REF#: IT11-004-TIP-2020_KOA

International Medical Corps is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

For its projects in Libya International Medical Corps (IMC) is inviting competent, professional and established suppliers / service providers capable of supply of the items / services listed below and as described in the tender documents.

International Medical Corps is seeking to establish a Blanket Purchase Agreement (BPA) with fixed prices for a period of 1 year for the below accommodation, venue and catering items and expected volumes. BPA renewal, extension and terms and conditions are as per IMC standard BPA contract.

 

Category / item Description

Quantities

Specification/Comments

 

 

Double room including breakfast

330

WC (shower, bathtub, bidet) Flat Screen TV, Working

 

(2 x beds, each queen size)

 

 

 

Desk, Wi Fi, Room service and cleaning, Laundry Service

 

 

 

 

 

 

(if not included in room price provide separate price list),

 

Single room including breakfast

1029

 

A/C, breakfast included, 1 double bed.

 

(1 x bed, queen size)

 

 

 

 

 

 

 

 

 

Training Venue Number of

32

Conference room air conditioned, U-shaped/ Cabaret

 

people from 15 to 25

 

 

 

style (round tables; diameter 180cm, 4 person per table),

 

 

 

 

 

 

no visual obstacles in the room with wi-fi (minimum

 

Training Venue Number of

45

 

download speed 20mbps, minimum upload speed

 

people from 25 to 35

 

 

 

4mbps), 1 x LCD projector, 1 x projection screen,

 

 

 

minimum 1 flip chart and 5 flip pens (different colours),

 

Training Venue Number of

3

sound system, 1 x laser pointer.

 

people from 35 to 50

 

 

 

 

 

 

 

Breakfast per person

1948

Multiple buffet options during breakfast (including serial,

 

 

 

yogurt, egg / omelette, selection of meat / fish, beans,

 

 

 

cheese, fruit, bread / pastry, coffee and tea

 

 

 

 

 

Lunch per person

2060

Multiple buffet options during lunch and/ or dinner

 

 

 

(including starter, first and second course, fruit, dessert

 

 

 

and 1 non-alcoholic beverage). Options should ensure at

 

 

 

least choice between meat, fish and vegetarian meals.

 

 

 

 

 

Coffee break with snacks per

2054

Multiple options (including coffee and tea + sandwich,

 

person Capacity

 

snack, sweet or salty upon request)

 

 

 

 

Tender Package

The completed tender documents package can be retrieved from November 30th to December 7th , 2020 between 11:30am to 3:30pm at following address:

International Medical Corps

Attention: The Tender/Procurement Committee, Tender Reference Number IT11-004-TIP-2020_KOA

Address: Al Seyaheya, Behind Petroleum Institute, Tripoli (Libya). Tel: 00218 92 6733586

Or by contacting the procurement officer via e-mail aalqhoz@internationalmedicalcorps.org , who will then share with you tender package by email. Keeping in CC: fperini@internationalmedicalcorps.org & cwentzel@internationalmedicalcorps.org

Questions and answers:

Should you have questions about this Request for Quote due to specific instructions and form of the document,

please contact us via email aalqhoz@internationalmedicalcorps.org by latest December 3rd, 2020 3:30pm.

All questions and answers will be provided to all vendors by latest December 3rd, 2020 3:30pm in 2 ways:

-Sending email to vendors that have received tender package by email

-Vendors will be able to pick up the questions and answers on following address:

International Medical Corps

Attention: The Tender/Procurement Committee, Tender Reference Number IT11-004-TIP-2020_KOA

Address: Al Seyaheya, Behind Petroleum Institute, Tripoli (Libya). Tel: 00218 92 6733586

Deadline

The deadline for submitting completed tender bids is December 13th, 2020 12pm (Libya time).

Quotations / Bids / Offers must be submitted:

Option 1: in sealed envelope, includes technical & financial offer label as IT11-004-TIP-2020_KOA placed into the tender-specific box located in International Medical Corps, Libya Country Office, Al Seyaheya, Behind Petroleum Institute, Tripoli against receipt and tender record of delivery in tender-specific log- book by bidder’s representative delivering the offer.

Option 2: Via email to secured email address: tender.mji@internationalmedicalcorps.org Note that if you include other International Medical Corps email addresses in your email containing the offer your offer may be disqualified, the subject of the email should be IT11-004-TIP-2020_KOA.

Evaluation

Award of contract will follow, following internal evaluation process.

International Medical Corps reserves the right to accept or reject any part of, or the entire tender in accordance with internal procedures.

Execution date:

The anticipated start date for the BPA is 27th December 2020 or thereafter.


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