Tender: provision of Hotel Accommodation

Company name: International Medical Corps

City: Tripoli

Category name: Supplies / Other /

Issued: 2020-11-30

Tender type: Free

Close Date: 2020-12-13

Cost: 0.00

Ref No.


REF#: IT11-004-TIP-2020_KOA

International Medical Corps is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

For its projects in Libya International Medical Corps (IMC) is inviting competent, professional and established suppliers / service providers capable of supply of the items / services listed below and as described in the tender documents.

International Medical Corps is seeking to establish a Blanket Purchase Agreement (BPA) with fixed prices for a period of 1 year for the below accommodation, venue and catering items and expected volumes. BPA renewal, extension and terms and conditions are as per IMC standard BPA contract.


Category / item Description





Double room including breakfast


WC (shower, bathtub, bidet) Flat Screen TV, Working


(2 x beds, each queen size)




Desk, Wi Fi, Room service and cleaning, Laundry Service







(if not included in room price provide separate price list),


Single room including breakfast



A/C, breakfast included, 1 double bed.


(1 x bed, queen size)










Training Venue Number of


Conference room air conditioned, U-shaped/ Cabaret


people from 15 to 25




style (round tables; diameter 180cm, 4 person per table),







no visual obstacles in the room with wi-fi (minimum


Training Venue Number of



download speed 20mbps, minimum upload speed


people from 25 to 35




4mbps), 1 x LCD projector, 1 x projection screen,




minimum 1 flip chart and 5 flip pens (different colours),


Training Venue Number of


sound system, 1 x laser pointer.


people from 35 to 50








Breakfast per person


Multiple buffet options during breakfast (including serial,




yogurt, egg / omelette, selection of meat / fish, beans,




cheese, fruit, bread / pastry, coffee and tea






Lunch per person


Multiple buffet options during lunch and/ or dinner




(including starter, first and second course, fruit, dessert




and 1 non-alcoholic beverage). Options should ensure at




least choice between meat, fish and vegetarian meals.






Coffee break with snacks per


Multiple options (including coffee and tea + sandwich,


person Capacity


snack, sweet or salty upon request)





Tender Package

The completed tender documents package can be retrieved from November 30th to December 7th , 2020 between 11:30am to 3:30pm at following address:

International Medical Corps

Attention: The Tender/Procurement Committee, Tender Reference Number IT11-004-TIP-2020_KOA

Address: Al Seyaheya, Behind Petroleum Institute, Tripoli (Libya). Tel: 00218 92 6733586

Or by contacting the procurement officer via e-mail aalqhoz@internationalmedicalcorps.org , who will then share with you tender package by email. Keeping in CC: fperini@internationalmedicalcorps.org & cwentzel@internationalmedicalcorps.org

Questions and answers:

Should you have questions about this Request for Quote due to specific instructions and form of the document,

please contact us via email aalqhoz@internationalmedicalcorps.org by latest December 3rd, 2020 3:30pm.

All questions and answers will be provided to all vendors by latest December 3rd, 2020 3:30pm in 2 ways:

-Sending email to vendors that have received tender package by email

-Vendors will be able to pick up the questions and answers on following address:

International Medical Corps

Attention: The Tender/Procurement Committee, Tender Reference Number IT11-004-TIP-2020_KOA

Address: Al Seyaheya, Behind Petroleum Institute, Tripoli (Libya). Tel: 00218 92 6733586


The deadline for submitting completed tender bids is December 13th, 2020 12pm (Libya time).

Quotations / Bids / Offers must be submitted:

Option 1: in sealed envelope, includes technical & financial offer label as IT11-004-TIP-2020_KOA placed into the tender-specific box located in International Medical Corps, Libya Country Office, Al Seyaheya, Behind Petroleum Institute, Tripoli against receipt and tender record of delivery in tender-specific log- book by bidder’s representative delivering the offer.

Option 2: Via email to secured email address: tender.mji@internationalmedicalcorps.org Note that if you include other International Medical Corps email addresses in your email containing the offer your offer may be disqualified, the subject of the email should be IT11-004-TIP-2020_KOA.


Award of contract will follow, following internal evaluation process.

International Medical Corps reserves the right to accept or reject any part of, or the entire tender in accordance with internal procedures.

Execution date:

The anticipated start date for the BPA is 27th December 2020 or thereafter.

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