Tender: REQUEST FOR PROPOSALS Mentorship of CSOs in Sabha, Qatroun, Benghazi, Kufra

Company name: International Organization for Migration (IOM)

City: Benghazi

Category name: Other /

Issued: 2019-11-02

Tender type: Free

Close Date: 2019-11-07

Cost: 0.00

Ref No.
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Description:

Mentorship of CSOs in Sabha, Qatroun, Benghazi, Kufra

 

REQUEST FOR PROPOSALS

 

 

I - BACKGROUND

 

IOM Libya Community Stabilization “Together We Rebuild” program advances the efforts of the international community and Government of Libya to establish normalcy within Libyan communities by encouraging collaboration, promoting community engagement, and contributing to social cohesion. It does so by building local capacities and promoting peace initiatives through trainings, social and cultural activities, and support to inter and intra community dialogue. The program engages a wide variety of community groups (including host communities, IDPs, and migrants), and well as local authorities and civil society.

As part of its efforts to build social cohesion and restore stability, the program is planning to support initiatives that foster conditions for peaceful coexistence among communities in South and East of Libya. These initiatives may include outreach and awareness campaigns, community engagement projects, social and cultural activities, and more. In order to support organizations that demonstrate commitment and initiative, IOM plans to engage two or more CSOs to mentor smaller, less experienced CSOs in their city, allowing them to improve and learn through practice. 

II - REQUEST FOR PROPOSALS

Through this Request for Proposals (RFP), IOM Libya seeks applications from CSOs with proven full access and operational and logistical capacities in Sabha, Qatroun, Benghazi or Kufra to implement the following:

  • Provide in-person weekly mentorship for up to five (5) smaller CSOs;
  • Assist the IOM-selected CSOs throughout their project cycle;
  • Work with CSOs to ensure all standard deliverables are complete, including attendance sheets, participant information forms, receipts and financial report;
  • Provide translations of local CSO deliverables;
  • Conduct monitoring of implemented activities;
  • Submit mid- and final evaluative reports on each CSO and implemented project.

III - SUBMISSION DEADLINE AND INSTRUCTIONS

The deadline for submission of proposals will be on 7 November 2019 at 16:00 Libya time. The proposals must be fully completed with supporting documents and sent through email to: [email protected] and [email protected].

Submissions should be by email only. The subject line of the email should read: RFP Application -Mentorship of CSOs in [Name of city] - [Name of applicant organization].

  1. RFP OVERVIEW

IOM Libya seeks to receive submission of project proposals by CSOs based, and with full access and capacity to directly implement activities, in Sabha, Qatroun, Benghazi, and/or Kufra.  

Proposed project will focus on providing mentorship and technical support to five local CSOs over a period of four months.

  1. PROJECT TIMEFRAME

The project timeframe is maximum six months covering contracting, preparations, assessment of local CSOs, technical guidance, monitoring and reporting period. 

  1. ELIGIBILITY AND APPLICATION/SUBMISSION INSTRUCTIONS

The Call for Proposal is for organizations which directly implement activities in one of the target cities. To be considered, applicants must:

  • Be an officially registered CSO in Libya, based in one of the four target cities; 
  • Demonstrate a track record of working in partnership with donors, UN and International organizations;
  • Demonstrate a clear organizational structure with financial policies to meet IOM procurement requirements;
  • Demonstrate through supporting documentation project management and implementation capacity and experience in the proposed area of operation, including a short list of similar projects successfully completed from the past 12 months;
  • Commit to direct implementation of the proposed activities without another intermediary;
  • Submit a complete application (4 documents).

 

  1. APPLICATION PREPARATION/ SUBMISSION INSTRUCTIONS

 

The Application must be in English and shall be comprised of the following components, in the following order:

 

  1. Proposal: The short narrative proposal should be clear and to the point, include a realistic action plan that addresses the deliverables mentioned above, and includes
  • Work Plan: outlining all preparation, implementation and monitoring and evaluation activities, including a kick-off meeting.
  • Management Plan:  outlining roles and responsibilities of key staff to ensure timely deliverables.  Include capacity statement, including past experience, logistics capacity and financial management capacity. 
  • Monitoring and Evaluation (M&E Plan): to monitor and evaluate activities against project objectives.

 

  1. Budget: indicate the total costs for carrying out the proposed project activities, detailing units and percentages where appropriate. Note: no overhead may be included, so all costs must be detailed as direct costs. 

 

  1. IOM Vendor Information Sheet (VIS): which should also be stamped by the applicant organization.

 

  1. Proof of Registration

 

IV - APPLICATION REVIEW INFORMATION

 

Within 7 business days of the submission deadline, all proposals will be evaluated based on the criteria below:

 

Programmatic expertise 20%

Technical Capacity 20%

Access and Implementation Capacity 20%

Value for money / Cost-effectiveness 20%

Experience / Performance 20%

 

Criteria

Criteria Description

Assigned Weighting

Programmatic expertise

The required specific skills, knowledge and human resources and capability to implement agreed activities within the approved timeline. Understanding of the context and ability to provide conflict sensitive and gender aware recommendations.

20%

Technical Capacity:

Ability to deliver project objectives, accountability mechanisms and sound financial management.

20%

Access and Implementation Capacity

Ongoing activities in the area of operation; trust from local communities; experience working on migration-related activities; experience engaging host community, IDPs and migrants; local presence.

20%

Value for money / Cost effectiveness

The support costs of the Project should be at reasonable/acceptable level in relation to direct costs of project deliverables. Provide breakdown of all costs.

20%

Experience /Performance

International and/or local partnerships including knowledge of UN or INGO policies, practices and programs, an understanding of and ability to work within IOM’s funding limitations and associated inherent risks. 

20%


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