Tender: RFP for Framework contract, Supply of medical equipment for the health facilities of the Municipalities of Sebha, Brak al Shati, Murzuk, Quatrum and Shawerif (FEZZAN REGION, SOUTH WEST Libya)

Company name: CEFA Org

City: Tripoli

Category name: Supplies / Other /

Issued: 2021-11-04

Tender type: Free

Close Date: 2021-12-05

Cost: 0.00

Ref No.
#CEFA SP/CEFALIBYA/2021/03.

Description:

CONTRACT NOTICE

CALL FOR TENDER: GENERAL INFORMATION

 

 

1)  Name and address Contracting Authority

Official name: CEFA ONLUS Postal address: VIA LAME 118

Town: BOLOGNA it Postal Code: 40122

Internet address: www.cefaonlus.it

 

 

2)  Title:

 

Framework contract, Supply of medical equipment for the health facilities of the Municipalities of Sebha, Brak al Shati, Murzuk, Quatrum and Shawerif (FEZZAN REGION, SOUTH WEST Libya)

SP/CEFALIBYA/2021/03

3)  Type of contract

Supplies

 

4)  Short description of the contract

 

Framework contract, Supply of medical equipment for the health facilities of the Municipalities of Sebha, Brak al Shati, Murzuk, Quatrum and Shawerif (FEZZAN REGION, SOUTH WEST Libya):

1)     BRAK GENERAL HOSPITAL, MUNICIPALITY BRAK AL SHATI GPS CORDINATES             27.540219 N, 14.300154 E

2)     MURZOUQ TOWN POLYCLINIC, MURZOUQ MUNICIPALITY GPS CORDINATES            25.915499 N , 13.928294 E

3)     HAJ HJAIL CLINIC, MURZOUQ MUNICIPALITY GPS CORDINATES             25.925509 N, 14.048117 E

4)     GOLDEN CLINIC, SEBHA MUNICIPALITY, GPS COORDINATES 27.028408 N 14.435734 E

5)     AL MAHDIYA MEDICAL CENTER, GPS COORDINATES 27.040877 N 14.433833 E

6)     QATROUN RURAL HOSPITAL, AL QATROUN MUNICIPALITY GPS Coordinates            24°55′44″N 14°34′33″E


7)     AL SHWERIF VILLAGE HOSPITAL, SHAWERIF MUNICIPALITY GPS Coordinates            29°58′52″N 14°15′34.5″E

8)     Dialysis center Sabha, SEBHA MUNICIPALITY GPS CORDINATES             27.022680 N 14.436608 E

9)     Sebha Medical Center, SEBHA MUNICIPALITY GPS CORDINATES             27.025435 N 14.440029 E

10)  Hay Al-Tahreer Polyclinic, SEBHA MUNICIPALITY GPS CORDINATES             27.042136 N 14.403677 E

11)  Tajarhi Polyclinic, QATROUN MUNICIPALITY GPS CORDINATES             24° 15′ 43.92″ N, 14° 33′ 37.08″ E

12)  Main central lab (Sabha), SEBHA MUNICIPALITY GPS CORDINATES 27.033325 N 14.428796 E

5)  Information about lots

This contract is divided into lots: no

 

6)  Place performance

Geographical zone benefitting from the action: Municipalities of Sebha, Brak al Shati, Murzuk, Quatrum and Shawerif (FEZZAN REGION, SOUTH WEST Libya)

 

7)    Award Criteria

 

Price is not the only award criterion and all criteria are stated only in the procurement documents

 

8)  Time limit for submission of tenders or requests to participate

Date: 05/12/2021

Local Time: 5pm Tripoli

 

9)  Minimum time frame during which the tenderer must maintain the tender

Duration in months: <3> (from the date stated for receipt of tender)

 

10)  Conditions for opening of tenders

Date: 8.12.2021

Local time: 10am, CEFA Tripoli Place: Tripoli


Additional information about the Contract Notice

 

Framework contract, Supply of medical equipment for the health facilities of the Municipalities of Sebha, Brak al Shati, Murzuk, Quatrum and Shawerif (FEZZAN REGION, SOUTH WEST Libya)

SP/CEFALIBYA/2021/02

 

 

Nature of contract

FRAMEWORK CONTRACT, unit price

 

 

1.        Programme title

Hand in Hand for a better health care in the South West,

2.        Financing

10/RSSDLIBYA/T05.437/2019 Lot 5

3.        Eligibility and rules of origin

Participation is open to all legal persons (participating either individually or in a grouping – consortium

– of tenderers) which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see item ‘Legal basis’ below). Participation is also open to international organisations. Participation of natural persons is directly governed by the specific instruments applicable to the programme under which the contract is financed.

All supplies under this contract must originate in one or more of these countries.

 

4.        Candidature

All eligible natural and legal persons (as per item 4 above) or groupings of such persons (consortia) may apply.

A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All partners of a consortium (i.e., the leader and all other partners) are jointly and severally liable to the contracting authority.

The participation of an ineligible natural or legal person will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.

5.        Number of applications or tenders

No more than one application or tender can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or partner of a consortium submitting an application/tender). In the event that a natural or legal person submits more than one application or tender, all applications or tenders in which that person has participated will be excluded.


In case of lots, the candidates or tenderers may submit only one application or tender per lot. Contracts will be awarded lot by lot and each lot will form a separate contract.

Tenders for parts of a lot will not be considered. Tenderers may not submit a tender for a variant solution in addition to their tender for the works or supplies required in the tender dossier.

Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot.]

6.        Performance guarantee

No performance guarantee required.

7.        Information meeting and/or site visit

No information meeting is planned

8.        Tender validity

Tenders must remain valid for a period of 3 months after the deadline for submission of tenders. In exceptional circumstances, the contracting authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period.

9.        Grounds for exclusion

Candidates or tenderers must submit a signed declaration, included in the application form or tender form, to the effect that they are not in any of the situations listed in Section 2.6.10.1 of the practical guide (PRAG). Where the candidate or tenderer intends to rely on capacity providing entities or subcontractor(s), he/she must provide the same declaration signed by this/these entity(ies).

Candidates or tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.

10.     Sub-contracting

Sub-contracting is allowed.

11.     Provisional date of invitation to tender

< 1.11.2021 >

12.     Provisional commencement date of the contract

< 1.01.2022>]

13.     Period of implementation of tasks

< from contract signature, until the provisional acceptance, 31.03.2022

 
 

 

 

SELECTION AND AWARD CRITERIA

14.     Selection criteria

 

The following selection criteria will be applied to candidates. In the case of applications submitted by


a consortium, these selection criteria will be applied to the consortium as a whole if not specified otherwise.

The selection criteria for each tenderer are as follows:

 

 

1)   Economic and financial capacity (based on item 3 of the service application form, on item 3 of supply tender form). In case of candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three years for which accounts have been closed.

 

  the average annual turnover of the tenderer must exceed or be equal to the contract value of the tender

 

               Tenderers must have a bank account that can receive payments in euro from outside Libya

 

               Power of attorney and Bank form information: Transfers will be done only to the company’s bank account or to his/her legal representative

2)  Professional capacity (based on items 4 and 5 of the application form for service contracts and on items 4 and 5 of the tender form for supply contracts). The reference period which will be taken into account will be the last three years preceding the submission deadline.

     • has a professional certificate appropriate to this contract, such as certificate from Ministry of Health to operate with health facilities

               Tenderer has sufficient ongoing staff resources, expertise and experience to be able to handle the proposed contract in the area

               information on the educational and professional qualifications, skills, experience and expertise of the persons responsible for performance including a reference to the technicians or technical bodies available to the economic operator, whether or not belonging directly to it, especially those responsible for quality control and trainings;

               a list of the supply contracts carried out in the last three years, accompanied by goods receiving notes of the most important contracts in the area

3)   Technical capacity (based on items 5 and 6 of the application form for service contracts and on items 5 and 6 of the tender form for supply contracts). The reference period which will be taken into account will be the last three years from submission deadline.

The candidate has provided services or supplies under at least <3> contracts in < medical equipment supply> which were implemented at any moment during the reference period: < 3 years>.

 

 

15.     Award criteria

Best price-quality ratio.

 
 

 

 

APPLICATION AND TENDERING


 

 

 

16.     How to obtain the tender dossier

The tender dossier is available from the contracting authority by sending a request to: p.prina@cefaonlus.it

Tenders must be submitted using the standard tender form included in the tender dossier, whose format and instructions must be strictly observed

17.     Tender opening session

<8.12.2021, 10 am, CEFA Tunis >

18.     How applications may be submitted

Applications must be submitted in English exclusively to the contracting authority in a sealed envelope.

-     Either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:

 

CEFA INGO Tripoli Office Address: Tripoli – Ben Ashour Street 1, beside Nashnosh Mosque

 

+218 92 5295484

 

 

Or to

CEFA INGO Sebha Office Address: TAH 3, Alqurda, Sebha , Libya

+218926359935

-     OR hand delivered by the participant in person or by an agent directly to the premises of the contracting authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:

 

CEFA INGO Tripoli Office Address: Tripoli – Ben Ashour Street 1, beside Nashnosh Mosque

 

+218 92 5295484

 

 

Or to

CEFA INGO Sebha Office Address: TAH 3, Alqurda, Sebha , Libya

+218926359935

The contract title and publication reference (see contract notice) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority.


- NOTE: IN ADDITION TO THE POST OR HAND DELIVERED, ALL THE APPLICATIONS MUST BE SUBMITTED BY EMAIL TO THE FOLLOWING EMAIL ADDRESS ( p.prina@cefaonlus.it  ). Please respect the following rules:

 

 

1)     PDF FORMAT (but please include the excel file for the financial offer)

2)     ONE FILE PER DOCUMENT

3)     ONE EMAIL PER TENDERER (USE ZIP FILE OR WETRANSFER link TO COMMPRESS YOUR FILES/FOLDERS IN CASE OF NEED)

 

 

Applications submitted by any other means will not be considered.

By submitting an application candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred to in the application form.

19.        Deadline for submission of applications

The candidate’s attention is drawn to the fact that there are two different systems for sending applications: one is by post or private mail service, the other is by hand delivery.

In the first case, the application must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip1, but in the second case it is the acknowledgment of receipt given at the time of the delivery of the application that will serve as proof.

The deadline for submission of applications can be found in the Contract Notice under 8.

Any application sent to the contracting authority after this deadline will not be considered.

The contracting authority may, for reasons of administrative efficiency, reject any application submitted on time but received, for any reason beyond the contracting authority's control, after the effective date of approval of the short-list report, if accepting applications that were submitted on time but arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.

 

 

20.        Clarifications on the contract notice

Tenderers may submit questions in writing within 23/11/2021, specifying the publication reference and the contract title, to: p.prina@cefaonlus.it . The contracting authority must reply to all tenderers' questions at the latest 11 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be communicated at the latest 11 days before the submission deadline

21.             Alteration or withdrawal of applications

Applicants may alter or withdraw their applications by written notification prior to the deadline for

 
 

 

 

1 It is recommended to use registered mail in case the postmark would not be readable.


submission of applications. No applications may be altered after this deadline.

Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with precedent item. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate. ]

22.     Language of the procedure

All written communications for this tender procedure and contract must be in English.

28.     Legal basis

The contract will be awarded in the framework of 10/RSSDLIBYA/T05.437/2019 Lot 5

. See Annex A2 of the practical guide

 

 

29.     Additional information

Financial data to be provided by the candidate in the standard application form or the tenderer in the tender form must be expressed in EUR If applicable, where a candidate refers to amounts originally expressed in a different currency, the conversion to EUR shall be made in accordance with the InforEuro exchange rate of November 2021 of the applicable InforEuro exchange rate, which can either correspond to the month and year of the publication of the present contract notice or the month and year corresponding to the deadline for submitting applications], which can be found at the following address: http://ec.europa.eu/budget/graphs/inforeuro.html


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