Tender: RFQ Fumigation new process

Company name: International Organization for Migration (IOM)

City: Tripoli

Category name: Supplies / Other /

Issued: 2020-03-25

Tender type: Free

Close Date: 2020-04-10

Cost: 0.00

Ref No.
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Description:

REQUEST FOR QUOTATIONS (RFQ)

AND 

GENERAL INSTRUCTION TO SUPPLIERS (GIS)

 

To : Service Providers

Project: Technical Cooperation

Ref. No.: LY20-23 extension

Date : 25 March 2020

 

 

The International Organization for Migration (IOM), part of the United Nations system is an intergovernmental organization established in 1951 and is committed to the principle that humane and orderly migration benefits both migrants and society. 

 

In the framework of Technical Cooperation and improving health conditions for migrants, the IOM invites interested eligible Suppliers to submit Quotations for the implementation of below services to the Detention Centers, Disembarkation Points and Libyan Coast Guard Boats under a Long Term Agreement:

 

Item No.

Service Descriptions

1

Fumigation:  Pest control using gaseous pesticides or biocides (fumigants) to suffocate or poison pests or undesirable organisms

2

Sterilization: Complete destruction or removal of all microorganisms (including spore-forming and non-spore forming bacteria, viruses, fungi, and protozoa).

3

Cleaning: Removing unwanted substances, such as dirt, infectious agents, and other impurities etc.

4

Sewage Clearing: Provision of clearing the septic tanks by trucking methods

5

Garbage Cleaning: Removing the trash from the facilities

 

With this RFQ is the GIS which include the Instructions to Suppliers, Technical Specifications and administrative requirements that Suppliers will need to follow in order to prepare and submit their quotation for consideration by IOM. 

 

Deadline : 10 April 2020

 

IOM reserves the right to accept or reject any quotation, and to cancel the procurement process and reject all quotations at any time prior to award of Purchase Order or Contract, without thereby incurring any liability to the affected Supplier/s or any obligation to inform the affected Supplier/s of the ground for IOM’s action.

 

 Very truly yours,

Procurement Staff/Focal Point

IOM is encouraging companies to use recycled materials or materials coming from sustainable resources or produced using a technology that has lower ecological footprints.

 

 

GENERAL INSTRUCTION TO SUPPLIERS (GIS)

 

  1. Description of Goods

 

IOM request prospective service providers to submit quotation for the supply and delivery the following services:

 

 

No.

 

Service Descriptions

Locations

Detention Centers

Disembarkations Points

1

Fumigation:  Pest control using gaseous pesticides or biocides (fumigants) to suffocate or poison pests or undesirable organism 

 

Tariq Al sekka

Souq AL-Khames

Abu-Salim

Abu-Essa

AL-Naser

Zwara

Sabrata

Daher AL-Jabil

Gryan

AL-Hamra

Janzour

(Will be updated as and when required according to the operational scenario)

 

Abusitta

Tripoli Main Port Mesfat Zawya

Zwara 

Al Hamidya 

Khoms 

Misrata

Sabratha

(Will be updated as and when required according to the operational scenario)

2

Sterilization: Complete destruction or removal of all microorganisms (including spore-forming and non-spore forming bacteria, viruses, fungi, and protozoa).

3

Cleaning: Removing unwanted substances, such as dirt, infectious agents, and other impurities etc.

4

Sewage Clearing: Provision of clearing the septic tanks by trucking methods

5

Garbage Cleaning: Removing the trash from the facilities

 

           Schedules

Activity/Facility

Detention Center

Disembarkation Point

LCG Ships

Fumigation

Quarterly

Half Yearly

Yearly

Sterilization

Quarterly

Half Yearly

Yearly

Cleaning

Quarterly

Half Yearly

NA*

Sewage Clearances

On Demand

On Demand

On Demand

Garbage Cleaning

On Demand

On Demand

On Demand

 

* Note: Service Provider to include its approach and types of chemicals to be used 

 

2. Corrupt, Fraudulent, and Coercive Practices

 

IOM requires that all IOM Staff, manufacturers, suppliers or distributors, observe the highest standard of ethics during the procurement and execution of all contracts. IOM shall reject any proposal put forward by Suppliers, or where applicable, terminate their contract, if it is determined that they have engaged in corrupt, fraudulent, collusive or coercive practices. In pursuance of this policy, IOM defines for purposes of this paragraph the terms set forth below as follows:

 

  • Corrupt practice means the offering, giving, receiving or soliciting, directly or indirectly, of any thing of value to influence the action of the Procuring/Contracting Entity in the procurement process or in contract execution;

 

          • Fraudulent practice is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, the Procuring/Contracting Entity in the procurement process or the execution of a contract, to obtain a financial gain or other benefit to avoid an obligation;

 

          • Collusive practice is an undisclosed arrangement between two or more bidders designed to artificially alter the results of the tender procedure to obtain a financial gain or other benefit;

 

          • Coercive practice is impairing or harming, or threatening to impair or harm, directly or indirectly, any participant in the tender process to influence improperly its activities in a procurement process, or affect the execution of a contract

 

3. Conflict of Interest

 

All Suppliers found to have conflicting interests shall be disqualified to participate in the procurement at hand. A Supplier may be considered to have conflicting interest under any of the circumstances set forth below:

 

  • A Supplier has controlling shareholders in common with another Supplier;
  • A Supplier receives or has received any direct or indirect subsidy from another Supplier;
  • A Supplier has the same representative as that of another Supplier for purposes of this quotation;
  • A Supplier has a relationship, directly or through third parties, that puts them in a position to have access to information about or influence on the Quotation of another or influence the decisions of the Mission/Procuring Entity regarding this quotation process; 
  • A Supplier submits more than one Quotation in this Quotation process;
  • A Supplier who participated as a consultant in the preparation of the design or technical specifications of the Goods and related services that are subject of this quotation process.

 

4. Eligible Suppliers

 

Only Suppliers that are determined to be qualified shall be considered for award.  The Supplier shall fill up and submit the standard IOM Vendor Information Sheet (VIS) (Annex D) to establish their eligibility together with the Quotation.

 

5. Cost of Preparing the Quotation

 

The Supplier shall bear all costs associated with the preparation and submission of his Quotation and IOM will not in any case be responsible and liable for the costs incurred.

 

6.    Errors, omissions, inaccuracies and clarifications 

 

The documents and forms requested for the purpose of soliciting Quotations shall form part of the Contract; hence care should be taken in completing these documents. 

 

Suppliers shall not be entitled to base any claims on errors, omissions, or inaccuracies made in the Quotation Documents.

 

Suppliers requiring any clarifications on the content of this document may notify the IOM in writing at the following address. 

 

[email protected]

 

 

 

IOM will respond to any request for clarification received on or before 3 days prior to submission. Copies of the response including description of the clarification will be given to all Suppliers who received this General Instruction, without identifying the source of the inquiry.  

 

7. Confidentiality and Non-Disclosure

 

All information given in writing to or verbally shared with the Supplier in connection with this General Instruction is to be treated as strictly confidential. The Supplier shall not share or invoke such information to any third party without the prior written approval of IOM. This obligation shall continue after the procurement process has been completed whether or not the Supplier is successful. 

 

8.   IOM’s Right to Accept any Quotation and to Reject any and all Quotations

 

IOM reserves the right to accept or reject any Quotation, and to cancel the procurement process and reject all Quotations, at any time prior to award of contract, without thereby incurring any liability to the affected Supplier/s or any obligation to inform the affected Supplier/s of the ground for IOM’s action.

 

9. Requirements

 

    1. Quotation Documents

 

The following shall constitute the Quotation Documents to be submitted by the Suppliers:

 

a.)  Quotation Form (Annex A)

b.)  Price Schedule Form (Annex B)

c.)  Technical Specifications Form (Annex C)

d.)  Vendor Information Sheet (Annex D)

 

Suppliers are required to use the forms provided as Annexes in this document.

 

9.2 Quotation Form

 

The Quotation Form (Annex A) and other required documents shall be duly signed and accomplished and typewritten or written in indelible ink.  Any correction made to the prices, rates or to any other information shall be rewritten in indelible ink and initialed by the person signing the Quotation Form.

 

The language of the Quotation shall be in English and prices shall be quoted in USD, exclusive of VAT.

 

Prices quoted by the Supplier shall be fixed during Supplier performance of the contract and not subject to price escalation and variation on any account, unless otherwise approved by IOM. A submitted quotation with an adjustable price quotation will be treated as non responsive and will be rejected.

 

9.3 Validity of Quotation Price

 

The Quotation shall remain valid for a minimum period of one year, after the deadline for submission.

 

In exceptional circumstances, prior to expiry of the period of validity of quotations, IOM may request that the Suppliers extend the period of validity for a specified additional period. The request and the response there to shall be made in writing. A supplier agreeing to the request will not be required or permitted to modify its quotation.

 

9.4 Documents Establishing Supplier’s Eligibility and Qualification

 

The Supplier shall furnish, as part of its Quotation, documents establishing the Supplier’s eligibility to submit Quotation and its qualifications to perform the contract if its Quotation is accepted. The IOM’s standard Vendors Information Sheet (Annex D) shall be used for this purpose.

 

In the case of a Supplier not doing business within the Mission’s country, the Supplier is or will be (if awarded the contract) represented by an Agent in that country equipped, and be able to carry out the Supplier’s maintenance, repair and spare parts-stocking obligations prescribed in the Conditions of Contract and/or Technical Specifications [include this clause only if relevant-usually for high value equipment].

 

10. Submission of Quotation Documents

 

Quotation must be submitted by email to   [email protected]


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