Tender: RFQ Provision of Roadside, Electrical and General Equipment’

Company name: Danish Refugee Council (DRC)

City: Tripoli

Category name: Other /

Issued: 2021-08-05

Tender type: Free

Close Date: 2021-08-19

Cost: 0.00

Ref No.
#DRC-LBY-TIP-RFQ-2021-044

Description:

5th August, 2021

 

 

FROM

DANISH REFUGEE COUNCIL

 

TO

 

 

Address 1

Al-Mansoura Area

Between Al-Nesreen Street and 17th Feb Road

 

Address 1

 

 

Address 2

Near Bin Nabi Mosque

 

Address 2

 

 

City

Tripoli

 

City

 

 

Country

Libya

 

Country

 

 

Phone No

091 880 4951

 

Phone No

 

 

E-mail

rfq.lby.tip@drc.ngo

 

E-mail

 

 

The Danish Refugee Council (DRC) with funding from multiple donors hereby request you to submit price quotation(s) for the supply of the item(s) listed on the attached Bidding Form titled RFQ No. DRC-LBY-TIP-RFQ-2021-044 Provision of Roadside, Electrical and General Equipment’

 

·        This tender is divided into 4 LOTs. 

·        A supplier may choose to bid on some or all of the LOTs.

·        DRC may choose to split the contract award to more than one supplier. 

·        Photographs are a mandatory requirement part for this bid. Any bid without photographs of required items will be rejected.

·        The delivery time of the supply shall be within 10 days of placing the order. DRC may terminate the contract or impose other penalties if supplier fails to deliver items within this period. 

·        All supplies shall be delivered as per DDP (INCOTERMS 2020) to Wazen for LOT 1, or to Nalut for LOT 2,3 & 4.

·        No advance payment will be paid to the awarded supplier. The awarded supplier is expected to mobilize its own resources to deliver the agreed material.  

 

Request for Quotation Details

RFQ #:

DRC-LBY-TIP-RFQ-2021-044

Currency of Bid (3-letter code):

LYD

RFQ Issuing Date:

5th August, 2021

Bid Validity Period (days):

30 Days

RFQ Closing Date:

19th August, 2021

Required Delivery Date:

29th August 2021

RFQ Closing Time:

13:00 PM

Required Delivery Destination:

Nalut and Wazen as directed

Questions to the RFQ

thomas.winter@drc.ngo

Required Delivery Terms:

N/A

Please check the technical specifciations of each item on the attached: Annex C – Technical Specifications

 

For DRC to Complete

For Supplier to Complete

LOT

#

Item #

Description

Unit/

Measure

Quantity Required

Quantity Offered

Unit Price

Total Price

1

Delivery to Wazen

1.1

Highway – Metal Beam Crash Barrier

 

PC

300

 

 

 

1.2

Road Sign

PC

10

 

 

 

1.3

Red Light Reflector

PC

10

 

 

 

2

Delivery to Nalut

2.1

Electric Cable – 3-phase Rigid Copper Wire

Metre

400

 

 

 

2.2

LED Street Light

PC

30

 

 

 

3

Delivery to Nalut

3.1

White Paint (Flat/Matte)

PC

75

 

 

 

3.2

Paint Roller

PC

15

 

 

 

4

Delivery to Nalut

4.1

Battery-based Power Bank

PC

6

 

 

 

 

Delivery Lead Time (from receipt of DRC Purchase Order):                                   (Calendar) days

Bid Validity Period:                                          (Calendar) days

I certify that I have read and understood the DRC General Conditions of Contract for the Procurement of Goods and the DRC Code of Ethics. I further certify that the above mentioned company has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, any Contracts.

 

Signed:                                                              Position: ________

 

Print Name: ________________________                  Date: _______________________

 

Please stamp this Bid Form with your Company Stamp

Submission of Bid

The bid must be sent by email to the following dedicated, secure & controlled email address: rfq.lby.tip@drc.ngo

THE RFQ BID FORM CANNOT BE EMAILED TO ANY OTHER DRC EMAIL ADDRESS.

 

Any Bids not received on the official DRC Bid Form may be disqualified for non-compliance with these RFQ Instructions.

 

Prices

All Bids must include all customs and taxes payable in the country of delivery unless the RFQ specifically requests a Bid is other than DDP (INCOTERMS 2020).

 

All Bids must be in the currency stated on the RFQ Bid Form. Bids in any other currency may be disqualified.

 

DRC reserves the right to correct any incorrect calculations on the Bid Form.

 

Validity of Offer

Your Bid must be valid for the ‘Bid Validity Period as stated on the Bid Form. Bids not meeting the Bid Validity Period may be disqualified. DRC will attempt to notify all suppliers of the outcome of their Quotations by 24th July, 2021.

 

Evaluation of Bids

All Bids received and accepted will be evaluated on a ‘line item’ basis as follows:

 

a)      Administrative Evaluation: Evaluated to ensure compliance with all the RFQ requirements and to ensure that all Bids and calculations are readable and acceptable.

 

b)      Technical Evaluation: All Bids received will undergo a Technical Evaluation based on ‘best value for money’. Bids that comply with the requested items, specifications, and delivery conditions will be classed as ‘responsive’ (acceptable). Only Bids classed as ‘responsive’ (acceptable) will progress onto the ‘Financial Evaluation’. ‘Non-responsive’ bids (not-acceptable Bids) will no longer be under consideration at this stage.

 

c)      Financial Evaluation: All ‘Responsive’ Bids will undergo a Financial Evaluation

 

Contract Award

Under the ‘best value for money’ principle, DRC will award the contract(s) (DRC Purchase Requisition or Service Contract) to the ‘lowest responsive bid’ except where other considerations are warranted. These other considerations can be – total cost of ownership; cost of on-going consumables; price vs warranty; quality vs price.

 

RFQ Enquires

All enquires and questions should be addressed to the email given in the RFQ Detail’s section! All Q&A’s will be shared with all invited suppliers.

 

Under DRC’s Anticorruption Policy, Bidders shall observe the highest standard of ethics during the procurement and execution of such contracts. DRC will reject a Bid if it determines that the Bidder recommended for award, has engaged in corrupt, fraudulent, collusive, or coercive practices in competing for, or in executing, the Contract.

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­

Thomas Winter

Supply Chain Coordinator – 5th August, 2021


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